Writing a check is super simple and is the safest way to pay bills to an individual as well as business and can also be given as a gift. To write a check you must have a certain basic piece of information to process it, writing a check is a significant life skill and you must be aware of it.

In fact, if you have never written a check in your life before or don’t remember when the last time was you wrote a check, this guide will help you to write a check without any error. It is convenient to write a check as and when it is required.

List of Important Information to Write A Check

For writing a check you need to have certain information handy to fill out in the checkboxes. The layouts of the check might differ, but all the checks need below mentioned 6 information.

1. Current Date

 The space for the date is usually found at the top right corner of the check. Writing a date can be a bit tricky because various regions follow different date format. There are few banks which want you to mention the year first, some want you to mention the month first and then date at the last.

 To avoid processing wrong information, many banks have provided with the format for you to mention the date. YYYY/MM/DD is the most common date format which is used when you write a check.

2. Name of Payee

You can find it at the top left section of the check, the payee name is sometimes written as “Pay To” or “Pay To The Order Of”. Here, you need to mention the name of the recipient. The recipient can be an individual or a business who is about to receive the money via check.

In case, it the “Payee Name” is a business you must mention the complete registered name of the business and in case it is an individual you must mention both first and last name of the person. If you are not sure who is the recipient of the check, you can just mention as “cash” instead of Payee name.

3. Total Amount Transferred To Payee (In Numbers)

While you write a check, it is must mention the amount of money that you are going to transfer to the recipient. You can notice a small rectangular box on the right side, here mention the amount which you are sending in numbers.

 Make sure the numbers you mention should begin with dollars. For example, if you are writing a check for 250 dollars, then you must enter $250.00 in the rectangular box. While writing the amount make sure to fill the entire space so that there is no room to add any extra number. Also, ensure you completely avoid overwriting.

4. Total Amount Transferred To Payee (In Words)

Space is usually found below the name of Payee (that is the recipient), mention the total amount to be transferred to the recipient in words. If you are about to write a check of $ 250, you need to write “Two Hundred Fifty Dollars/100”.

Start to write the check from the left so that no one can tweak and do any fraudulent activity by adding a new word or even a letter. Once you have mentioned the total amount in words, draw a line till the end of the space to avoid misuse or end with “/100”.

5. Official Signature

 In this space, you need to mention your official signature in the check. This signature will help the bank to authenticate the transaction. The signature you write on the check is matched with the signature sample you have submitted in the bank.

6. Memo Note

Majorly all the check offers a small space to write a message, this little space for note is called a memo. The memo is stored in the database of the bank and can provide you with a piece of information about why you wrote the check to the person or business on a particular date. This space can also be left blank.

7. Record Transaction

 Once you write a check and you have processed the payment then it is important to record the check number. The check number is found at the top right corner, it helps you to keep a track of your check’s status. It is advisable to keep a record of some information that includes the date of your checks, description, transaction amount.

Here is the Step by Step Process for How to Fill Out a Money Order – A Comprehensive Step By Step Guide.

Here is the Step by Step Process to Write a Check

Following are Simple 6 Step to Write a Check. Step By Step Process to Write a Check.

Here is the Step by Step Process to Write a Check
Here is the Step by Step Process to Write a Check

Step 1: Mention the Date

Step 1: Mention the Date
Step 1: Mention the Date

The date section is found at the top right corner, make sure the data entered by you matches with the format provided by the bank.

Step 2: Specify the Recipient

Step 2: Specify the Recipient
Step 2: Specify the Recipient

Mention the name of payee to whom you are writing a check. Under “Payee Name”, write the complete name of the individual or the business whom you want to pay. If you are not sure about the name, you can mention it as “Cash”. But, mentioning the “Pay To The Order Of” section as cash can be risky because, in case of stolen or lost, this check can be deposited and cashed out.

Step 3: Total Payment Amount (In Numbers)

Step 3: Total Payment Amount (In Numbers)
Step 3: Total Payment Amount (In Numbers)

Mention the total amount to be paid in numeric, in the small rectangular box on the right side (begin with dollar symbol). This will help the bank to accurately withdraw this amount from your bank account.

Step 4: Total Payment Amount (In Words)

Step 4: Total Payment Amount (In Words)
Step 4: Total Payment Amount (In Words)

This section is written right below the “Pay to the order of”, here mention the total payment amount in words and make sure to include “/100” so that no additional word can be included in the check.

Step 5: Writing A Memo (Optional)

Step 5: Writing A Memo (Optional)
Step 5: Writing A Memo (Optional)

The line which says “Memo” is totally optional and is submitted in the bank, this is helpful when you want to know why you have written a check on a particular date. You can write a check for various reasons like paying bills, paying to an individual, paying rent, etc. In such cases, the company ask’s you to mention your account details on the memo area.

Step 6: Correct Signature

Step 6: Correct Signature
Step 6: Correct Signature

Lastly, once you have written the check, sign it at the lower right-hand side, the signature should match the signed sample which you have provided while opening the bank account. As a rule, once you have signed the check, it denotes that you agreed to pay the amount mentioned, to the payee from your bank account.

Checks are commonly used in this digital world, all thanks to the convenience and safety to pay bills or rents. It is not rocket science to write a check, all you need is the right information to fill out the check.

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Conclusion

Once you write a check, the fund will not be immediate withdraw from your account, hence make sure to have adequate balance into your account until the check is completely cashed else you have to deal with a bounced check and you might end up paying overdraft fees.

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